Pursuing and Writing for Grants: Tips for Graduate Students

By Francesca Williamson
Pic Courtesy: Google

Granting writing is a key skill for researchers, teachers, non-profit managers, and anyone looking to fund scholarly or creative activities. Graduate school is a time to learn key skills for academic and non-academic pathways, yet we often have variable experience with finding grants and writing proposals for broad audiences. The grant writing process, though challenging, can be rewarding for scholars who have learned key practices for preparing successful proposals. For this blog, I share tips and resources to consider for pursuing grants during graduate studies and beyond.

Seek support for finding funding opportunities  
Many types of funding are available to graduate students, such as support travel to conferences, research grants, pre-doctoral and dissertation fellowships, and grants for specialized equipment or services (e.g., transcription, data collection tools).

Funding opportunities can be grouped into two categories:
  • Internal: funding offered through your institution and typically available to faculty, postdocs, graduate students, or undergraduates. These opportunities are usually announced using departmental email lists and institutional databases.
  • External: opportunities beyond your institution, such as community-based foundations or national organizations (e.g., National Science Foundation). 
Internal and external funding can be difficult to find at first, but many institutions of higher education have offices and staff who work with grant seekers – faculty, postdocs, graduate students, etc. – to find funding opportunities for research and creative activities. A good starting point for finding these opportunities is to contact the Office of Research Administration (another possible name: Office of Research and Sponsored Projects) at your institution. Staff in these offices are often expert users for internal and external grant databases and help grant seekers understand eligibility requirements for grants.

Example grant databases:
COS Pivot (pivot.cos.com): This online database has over 20,000 funding opportunities internationally ($7.26B for the field of education alone!). Many institutions have subscriptions to this database and, if so, students can create accounts for free. 
GrantForward (grantforward.com): A large online database of funding opportunities that also requires an institutional subscription.    

Example funding opportunity related to science education:
National Geographic Society: Participatory Science (due January 2019, up to $50,000)
“We seek to support participatory science through the development or innovative use of data-driven, technology-powered tools that will increase the understanding, preservation, and protection of our planet. Applicants should design and/or implement tools that support citizen science work, particularly data collection or data analysis, in ways that create learning experiences for citizen scientists, including students.” – abstract from COS Pivot. 

Utilize campus writing support for preparing grant proposals
Grant writing is a unique genre. It can take the form of a five-page research proposal or an application with a few 250-character responses. In either case, the narrative and “big picture” of the idea you propose should be compelling and clear. Writing support staff on campus can help you write a strong narrative for your work. Here are some example tips I’ve received from the writing support staff on campus:
  • Know your audience. Who will be reviewing the proposal? Experts in your field? Interdisciplinary audience? Practitioners? What writing style is suited for that audience?
  • Weave your “why” or the underlying motivation for your work in the project narrative.
  • Keep jargon to a minimum.
  • Ask a colleague from a different discipline to review your proposal (and offer to do the same for them!)
  • Clearly describe measurable outcomes and connect them to your narrative.
  • Make the broader impact of your work clear.
Resources  
Many books, articles, and resources are available to support researchers and educators win grants. These resources provide practical guidance for the various stages of grant writing – crafting project ideas, creating budgets, what to do after a rejection, and more. Here are a few helpful resources:

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